11 Best AI Note Taker Apps in 2026

11 Best AI Note Taker Apps in 2026

BY Matija Kodalovic · AI notetakers · Updated Aug 27, 2026

I tested 40+ AI note-taking apps and talked to 100+ users. See the 11 best AI note takers of 2026, ranked by bot-free recording, CRM sync, and price.

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As Bluedot's in-house writer, I've tested 40+ AI note-taking apps and compared them with our AI meeting assistant. Obviously, I'm biased — which is why I also talked to 100+ Bluedot users. I've learned what other AI tools our customers used before, and why they decided to switch. Then, I cross-referenced this information with user reviews on G2, Capterra, Reddit, and TrustPilot.

I'll present the 11 best AI note-takers here, the reasons people use them, and their practical limitations. Only a few tools made my final cut.

Key Takeaways

What are the best AI note takers in 2026?

Tool Bot-free? Free plan Best for Paid plan starts at
Bluedot ✅ Yes 5 recordings
(lifetime)		 Privacy + in-person + CRM $14/user/mo
Granola ✅ Yes Yes
(data used for training)		 Personal/desktop use $14/user/mo
Fathom ❌ Bot
(Mac beta)		 Yes
(generous)		 Individual sales reps —
Otter.ai ❌ Bot
( + desktop bot-free)		 Yes
(300 min/mo)		 Large teams $8.33/user/mo
Fireflies ❌ Bot
( + desktop bot-free)		 Yes
(limited storage)		 Viral team adoption $10/seat/mo (+ $5/seat/mo for AI credits)
tl;dv ❌ Bot
( + desktop bot-free)		 Yes
(AI notes: 10 lifetime)		 Individual use, sales $18/seat/mo
Metaview ❌ Bot Yes
(25 calls/mo)		 Recruiting/HR ~$50/user/mo (annual)
Fellow ❌ Bot
( + desktop bot-free)		 Yes
(5 recordings lifetime)		 Meeting management $7/user/mo
Jamie ✅ Yes Yes
(10 meetings/mo)		 European/GDPR markets €21/user/mo
Gong ❌ Bot No Enterprise sales intelligence $150+/user/mo (est.)
Chorus (ZoomInfo) ❌ Bot No Existing ZoomInfo customers Custom (ZoomInfo bundle)

#1. Bluedot: Top choice for bot-free recording with CRM sync

Bluedot is a bot-free AI notetaker: it records meetings through a Chrome extension or desktop app with no visible meeting bot joining the call.

It's a great choice for teams that use Zoom and Microsoft Teams, as well as sales reps running in-person meetings and recruiters.

Bottom line: try the free plan if a visible bot makes your online meetings uncomfortable and you want to keep the conversation human. Also, if you need transcription and recording on all devices — Bluedot works on Android, iOS, and even Apple Watch.

Who Bluedot is for

Best for: sales, recruiting, legal, and finance teams where a visible bot is a liability. Also, teams that want to automate meeting data entry into Salesforce or HubSpot, or get multilingual in-person transcription with EU data residency.

Key features

What Bluedot does well

✅ Bot-free, so conversations stay natural

✅ Works in browsers, phones, laptops, and Apple Watches

✅ Voice-to-CRM for Salesforce and HubSpot

✅ Meeting summaries based on sales frameworks

✅ Transcription in 100+ languages with high claimed accuracy

✅ Optional EU data residency (AWS Frankfurt) and recordings are never used to train its AI

✅ Transcripts and notes are easy to share with external viewers

Drawbacks of using Bluedot

❌ Free plan includes only 5 recordings, lifetime, then it stops

❌ Basic ($14) is audio-only

Bluedot pricing

#2. Granola: Best for solo users who take their own notes

Granola is a Mac and Windows desktop AI note-taking tool that records a meeting's audio locally (without a bot) and turns it into structured notes.

It’s for people who still want to keep taking notes during calls and brainstorming sessions. Granola uses your notes to guide the AI and show it what to prioritize while processing the transcript. As a result, you get notes that are specifically useful to you.

Audio is transcribed on the device and then deleted, so nothing is recorded or kept for playback.

Granola is great if you don’t want anything recorded, but you still have to write notes manually if you want to get the most out of its AI-generated meeting summaries.

Who Granola is for (and who it isn't)

Best for: Mac or Windows individual contributors who prefer taking notes themselves and don’t want anything recorded.

Look elsewhere if: you need Android, recording playback, phone-based and in-person transcription, or speaker attribution.

Key features

What Granola does well

✅ Genuinely bot-free

✅ Your manual notes guide the AI summaries

✅ Audio is deleted after transcription, and Granola is SOC 2 Type II certified

Drawbacks of using Granola

❌ No Android, and mobile can't do virtual meetings — iOS blocks system-audio capture, so the iPhone app does in-person and outbound calls only

❌ No speaker labels on desktop

❌ No HIPAA, no ISO 27001, and US-only storage

❌ Sometimes the app fails to record without warning

Granola pricing

There’s no annual billing on any tier, so there's no annual discount. Founders and students get 12 months of free Business.

#3. Fathom: Best for trying a free AI note taker

Fathom is a bot-based AI meeting assistant, which isn’t ideal. A bot joins your call, records it, and delivers a transcript and meeting summaries when it's over.

The platform’s main draw is its generous free plan: unlimited recordings, unlimited meeting transcripts, and 15+ summary templates for different sales methodologies.

For an individual rep who wants to stop taking notes, the free version is a great starting point — though you’ll probably want to upgrade to a paid plan for advanced AI features at some point.

With the paid plan, you get CRM sync, team features, and coaching analytics.

The catch: meeting bots are annoying, and they sometimes fail to record with no warning. No mobile app at the time of writing, either.

Who Fathom is for (and who it isn't)

Best for: Individual sales reps who want a free note taker.

Look elsewhere if: You need bot-free recording, reliable Microsoft Teams support, or CRM events (not tasks) logged in Salesforce.

Key features

What Fathom does well

✅ The completely free plan is unlimited for recordings and transcription

✅ Paid team plans include a 30-day trial and 90-day money-back guarantee

✅ Bot-free capture available on Mac (beta) — Windows in development

Drawbacks of using Fathom

❌ Bot sometimes fails without any notification

❌ Lower transcription quality on Free account

❌ CRM sync logs meetings as tasks in Salesforce, not events

Fathom pricing

#4. Otter AI: Best for large teams & internal meetings

Otter AI is one of the most popular AI meeting assistants on the market. It transcribes calls, summarizes them, and syncs notes to your CRM.

There’s a desktop app for bot-free recording, but you’ll have to use a bot that auto-joins meetings from your calendar for browser-based real-time transcription. Otter works with Zoom, Teams, and Google Meet.

While the strong CRM integration is appreciated by sales teams, support is slow and unresponsive. The bot is also difficult to get rid of, even if you delete your Otter account.

Most users complain about Otter’s aggressive marketing to colleagues in any workspace where one user signs up. Also, a slew of billing issues.

Who Otter.ai is for (and who it isn't)

Best for: large teams attending a lot of internal meetings and virtual calls who don’t care whether a recording bot appears.

Look elsewhere if: compliance oversees your recordings.

Key features

What Otter.ai does well

✅ Bot-free desktop app

✅ Otter AI Chat queries your whole meeting history, not one transcript at a time

✅ Deep integrations — Salesforce, HubSpot, Slack, Notion, and Zapier

Drawbacks of using Otter.ai

❌ Bot joins meetings you never meant to record

❌ Otter sometimes creates accounts for colleagues without asking

❌ Charges to expired cards, plan changes, denied refunds

❌ Support sometimes takes weeks to respond, if at all

Otter.ai pricing

#5. Fireflies.ai: Best for sentiment analysis

Fireflies is primarily a bot-based AI meeting assistant, but it has a desktop app and Chrome extension for bot-free recording on Zoom or Google Meet.

On a paid plan, it integrates with more CRMS than most AI note takers on my list — 18+ platforms, including Salesforce, HubSpot, and Pipedrive.

Two issues with Fireflies: by default, it sends meeting summaries to all participants and nags them to join the platform. And you need to buy "AI credits" every month for AI features on top of a paid plan, for at least $5/user/month.

Who Fireflies is for (and who it isn't)

Best for: Teams that care about sentiment analysis more than privacy and their budget.

Look elsewhere if: Clients or compliance teams object to visible bots, and you expect more transparent pricing.

Key features

What Fireflies does well

✅ Named speaker labels and speaker memory on Google Meet and Zoom

✅ 100+ language real-time transcription, with simultaneous multi-language mode on Business and above

Drawbacks of using Fireflies

❌ AI Credits cost $5/user/month after a free trial

❌ Sends transcripts to all attendees by default

❌ Meeting bots may continue joining meetings after you delete your account

❌ Pro tier is audio only. Video recording requires a Business subscription

Fireflies pricing

AI Credits cost you $5/user/month on top of any plan. You need them for AI Skills, AskFred, and custom summaries.

#6. tl;dv: Best for sales coaching

tl;dv is another popular AI note-taking app that records and transcribes meetings, then writes structured notes from them.

Its higher-paid plan tiers are aimed at SDRs and sales managers who appreciate advanced analytics.

For each meeting, you get playbooks that score performance against frameworks like BANT and MEDDIC. While I know most sales reps aren’t enthusiastic about being evaluated by AI, tl;dv’s reports can be useful for seeing how reps handle objections.

The platform can also pull customer insights and meeting content from conversations, which is useful for marketers.

Who tl;dv is for (and who it isn't)

Best for: Individual sales reps and small teams who want call analytics

Look elsewhere if: You need a free tool long-term or bot-free recording in the browser.

Key features

What tl;dv does well

✅ Unlimited recording and transcription on every plan, including the free version

✅ Transcribes 30+ languages out of the box

✅ Built-in consent collection asks participants to approve recording before the call

Drawbacks of using tl;dv

❌ Bot-free recording only on the desktop app, and only for audio

❌ AI notes only for 10 meetings on the free plan (lifetime, not monthly)

❌ Transcriptions are less accurate in non-English languages

❌ Support is slow, and doesn’t always resolve billing issues

tl;dv pricing

#7. Metaview: Best for recruiters

Metaview is a note-taking tool and candidate finder built for recruiting.

It can generate meeting notes based on 11 interview templates and autofill Greenhouse and Ashby scorecards.

When a meeting is done, Metaview can update candidate profiles with meeting notes in 51 ATSs. However, the notes themselves aren’t always useful and require some manual editing.

At $50–60 a seat, it's one of the priciest note takers here. And you can’t really use it for anything but recruitment.

Who Metaview is for (and who it isn't)

Best for: in-house recruiters running candidate interviews in English, and using Greenhouse or Ashby.

Look elsewhere if: you also need help with in-person meetings or other calls, or if you interview in non-English languages.

Key features

What Metaview does well

✅ Notes are structured around hiring stages, not generic recaps

✅ Deep ATS coverage across 51 systems

✅ Doesn't train its models on your data, and is SOC 2 Type II certified

Drawbacks of using Metaview

❌ Built for candidate interviews only

❌ AI notes come back repetitive and need manual trimming. Generic notes on technical interviews

❌ A visible bot joins calls

❌ Calendar sync fails when you reschedule interviews

Metaview pricing

AI Sourcing and Application Review are separate products billed on top, from $100 and $150 a month.

#8. Fellow: Best for meeting management

Fellow is a meeting-management platform with AI note-taking sprinkled on the side.

With Fellow, a shared agenda is assigned to every calendar event, and attendees fill it before the meeting. Fellow assigns sections of the agenda to “owners”, and everyone knows what to prepare for the call.

To keep everything running smoothly, Fellow reminds everyone of their follow-ups and tasks before the call. Incomplete action items carry forward to future meetings.

After the meeting, Fellow generates a summary and a transcript. Its AI generates key points, decisions, follow-ups, and action items based on what was said, before sharing them via Slack or email.

Integrations with HubSpot and Notion are buggy, however. Fellow’s bot doesn’t reliably join meetings either, and the app is prone to crashing. Some users are dissatisfied with the level of detail in the action items, too.

Who Fellow is for (and who it isn't)

Best for: Teams who don’t want to bother managing meeting minutiae.

Look elsewhere if: You want an AI notetaker that reliably syncs data to CRMs.

Key features

What Fellow does well

✅ Botless recording on every plan

✅ The agenda and automation tools speed up meeting prep

✅ Ask Fellow is included on the free plan

Drawbacks of using Fellow

❌ Meetings sometimes never appear in Fellow, and the app crashes

❌ The AI misses some action items and decisions

❌ No auto-sync for Notion and a buggy HubSpot connection

❌ No accounts for guests without an org email

Fellow pricing

There’s also a solo plan at an unlisted price.

#9. Jamie: Best for GDPR Compliance

Jamie is a German-built AI note-taking app that transcribes meetings bot-free. It runs on macOS and Windows, but it doesn’t record video or audio.

Its main pitch is privacy and compliance for European companies. Audio is processed on Frankfurt-based servers and deleted after transcription. Your data isn't used to train models.

Due to bugs and crashing, it’s not as reliable as its mid-market competitors — but it’s more expensive, with fewer CRM and AI features. Beyond data security, there isn't much of a reason to use it.

Who Jamie is for (and who it isn't)

Best for: European teams that want bot-free transcription with EU data residency

Look elsewhere if: you run large in-person meetings, multi-speaker calls, need mobile recording, or video libraries.

Key features

What Jamie does well

✅ No visible notetaking bot

✅ Great for GDPR compliance, thanks to EU storage and audio deletion

✅ The desktop app is well-optimized

Drawbacks of using Jamie

❌ Crashes during processing that can lose you the whole transcript and all notes

❌ It’s more expensive than similar competitors

❌ It doesn’t transcribe accurately when there are a lot of speakers on a call

Jamie pricing

#10. Gong: Best for enterprise sales teams

Gong is an enterprise revenue intelligence platform that records, transcribes, and analyzes sales calls.

It uses information from your sales calls for AI-powered forecasting and rep coaching. While these are more than just notes, Gong treats them as the main input for its sales analysis system.

Gong gives you a transcript and then uses it to score your reps, predict your deals, suggest follow ups and next actions, flag at-risk accounts, and generate coaching simulations from actual calls.

While valuable, the platform is also tremendously expensive — and the pricing isn’t publicly available. Besides a pricey per-seat subscription, you also have to pay a hefty platform fee. Reportedly, it exceeds $5,000.

Who Gong is for (and who it isn't)

Best for: Enterprise sales teams with 20+ reps and a practically infinite budget.

Look elsewhere if: You're a smaller team where the per-seat cost is prohibitive.

Key features

What Gong does well

✅ Call recordings provide information for analytics automatically

✅ Customer data isn’t used to train generative AI models

✅ 300+ integrations via the Gong Collective

Drawbacks of using Gong

❌ Pricing isn’t public

❌ You can’t export call data in bulk

❌ Revenue analytics require the Gong Forecast add-on

❌ Sales reps like Outreach and Salesloft more than Gong Engage

Gong pricing

Gong does not publish prices, but everyone agrees they’re one of the most expensive options available.

#11. Chorus: Best for existing ZoomInfo customers

Chorus records, transcribes, and analyzes sales calls in ZoomInfo.

It used to be a standalone sales intelligence tool before being acquired by ZoomInfo. Now it’s a paid add-on to the GTM intelligence platform.

Since the acquisition, ZoomInfo can pull call information and meeting content from Chorus into the platform’s B2B contact database, so you can see it in one place with company and contact data.

On the other hand, you get more context from ZoomInfo’s database on calls recorded with Chorus.

I’d recommend it if you already use ZoomInfo — otherwise, a full ZoomInfo subscription just to use Chorus as a notetaker isn’t worth it.

Who Chorus is for (and who it isn't)

Best for: Existing ZoomInfo customers who want an AI notetaker and call intelligence.

Look elsewhere if: You want a standalone AI note taker.

Key features

What Chorus does well

✅ No storage limit on full meeting recordings

✅ Trackers surface keywords across the whole call library

✅ Customizable admin permissions for each role

Drawbacks of using Chorus

❌ Sold only as a ZoomInfo add-on

❌ Summaries and next steps come out in English regardless of the call language

❌ Recordings sometimes go missing without explanation

❌ Deleted recordings are unrecoverable

Chorus pricing

Chorus doesn’t publish pricing info. Buyers on Reddit mention roughly $8,000 a year for three seats and $10,400 for five, as a ZoomInfo add-on.

What features should I look for in an AI note-taking app?

The features you should look for in an AI note-taking app depend on your specific use case.

If your team has compliance requirements

Look for AI notetakers that don’t send meeting bots to record and transcribe conversations.

Either use a tool with custom retention policies, data residency choices, optional recording notifications, and no bot — like Bluedot — or an AI meeting assistant that doesn’t keep any recordings ( like Granola and Jamie).

Recording and consent are strictly regulated in industries like legal, finance, or healthcare, and deploying most AI note takers will be difficult.

If you're in sales

Choose an AI note-taking tool that can sync with the specific CRM your team uses.

Ideally, your AI meeting assistant pulls key information and follow-ups from each call, syncs to your CRM, and fills custom fields for you. Also, it pushes meetings as events — not tasks.

Bluedot has custom field support for HubSpot and Salesforce. Gong does it as well, but for an astronomical price.

If you're a solo user on a budget

Find one of the completely free AI note takers, or at least one that lets you test the app through a free trial.

Most free AI note takers and AI meeting assistants offer core features like recording (usually audio-only) and transcription, but you need a paid plan for AI summaries and AI meeting notes — or they’re severely limited.

If you’re a student

Opt for an affordable AI note taker that can record in-person conversations and voice notes.

Always check if your school allows recording and AI tools first.

Bluedot records discreetly on all platforms — smartphones, macOS, Windows, and even Apple Watch.

What is the best AI tool for note-taking?

It depends on the constraint that matters most to you. For teams that need bot-free recording, CRM sync, and in-person coverage, it's Bluedot.

For free individual use with no compliance worries, Fathom or Otter.ai. For personal Mac or Windows use, Granola.

Frequently Asked Questions

Is an AI note taker worth it?

For most white-collar workers, yes. The hours saved on manual personal notes and follow-ups make the subscription worth it.

What is the best AI note taker without a subscription?

The most popular of the free AI note takers is Fathom, although advanced features still require a paid plan.

What AI is better than ChatGPT for meeting notes?

AI note takers like Bluedot, Fathom, or Otter are better than ChatGPT for meeting notes. OpenAI’s LLM can’t record meetings and produce a transcript, on which the meeting notes are based.